1
Add your property
Create the rental profile first so every guide starts with a real stay, not a blank template.
Vacation Rental Welcome Book
Vacation rental welcome book
Create hosted welcome-book software for check-in details, house rules, local tips, and the guest questions you answer every week.
Free 14-day trial. Then $3 per active property/month or $30/year.
Best for hosts and property managers ready to build a reusable guide for each active rental.
Not a PDF template. Stay Better is an always-updated digital welcome book you share by link or QR code.
digital welcome bookvacation rental guest guidedigital guest guide for vacation rentals
staybetter.io/demo-guide
Live demoHow It Works
Build the guide before you decide to subscribe
The trial is for creating a real welcome book, adding a property, and seeing whether guests would use it.
2
Add the guest details
Fill in check-in, WiFi, house rules, appliance notes, and local recommendations in one place.
3
Share the welcome book
Send guests one mobile-friendly link before arrival and keep it updated without resending files.
For your next guest arrival
The usual guest-info setup breaks down fast
PDFs go stale
Static files are easy to forget, awkward on mobile, and difficult to keep current when access details or recommendations change.
Texts scatter key details
Guests hunt through old threads for WiFi, parking, and check-in info when the stay essentials are spread across messages.
Binders are hard to trust
Printed welcome books get out of date, stay behind in the property, and still leave guests asking the same questions.
Inside your guest guide
What a Stay Better guide already handles
Private browser access
Guests open a stable guide link in their browser and confirm reservation details, or use a direct stay link when you enable direct access.
Stay essentials in one place
Check-in, WiFi, parking, house rules, appliance notes, emergency contacts, and local picks all live in one guide.
AI concierge with citations
Guests tap “Ask about this stay” and get answers sourced from the guide content you already control.
During the stay
Built for fewer questions and a smoother arrival
Share the right guide before arrival
Every reservation gets its own guide link with the guest name, property, and dates attached, so the right information reaches guests at the right time.
Match the guide to your brand
Use your logo, color palette, and font theme to give guests a cleaner welcome than a generic PDF or booking-message thread.
Reduce repeat guest questions
When the essentials stay easy to find, guests are more prepared and less likely to message for avoidable details.
Why Not PDF, App, Or Binder?
Use a guide guests can open and trust
A digital guest guide should make the stay easier to navigate without forcing guests into another app or forcing you into another manual process.
PDF attachment
Harder to update, awkward on mobile, and easy for guests to ignore once travel starts.
Guest app
Adds download friction when guests really just need the stay details fast in their browser.
Paper binder
Only helps after arrival and creates another manual system to keep current across properties.
Stay Better
Create hosted welcome-book software for check-in details, house rules, local tips, and the guest questions you answer every week.
Ready to skip the next round of guest questions?
Publish your first guide free. No credit card, no app download for guests.
FAQ
Questions about vacation rental welcome book
What is included in a digital guest guide?
Stay Better guides support arrival details, WiFi credentials, parking instructions, house rules, appliance notes, emergency contacts, and local recommendations.
Do guests need to install anything?
No. Guests access the guide in their browser from a private link instead of downloading an app or creating an account.
Can one guide link work across reservations?
Yes. Stay Better supports a stable manager link for guest access, plus direct stay links when you want reservation-specific entry.
How much does it cost?
Stay Better is free for 14 days with up to 3 active properties — no credit card required. After the trial, it is $3 per active property per month (or $30 per year), and you only pay for properties you keep live.
Can I cancel anytime?
Yes. Billing is per active property, so you can pause or cancel a property at any time and stop being billed for it.
Create a vacation rental welcome book guests can actually use
Start with a real property, publish one branded guide, and let guests find the important details without waiting on a reply.
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